Workspace Usage Policy

Where This Policy Applies

This Policy applies to:

• All BeUnicorn locations and floors
• Members, day-pass users, virtual office clients, and managed office clients
• Guests, visitors, event attendees, creators, and production teams
• Use of coworking areas, dedicated desks, private offices, meeting rooms, event spaces, creator studios, common areas, and amenities

1. Access & Entry

• Entry to BeUnicorn premises is permitted only to authorised individuals.
• Access may be managed through physical keys, access cards, biometric systems, or digital/IoT-enabled systems.
• Sharing of access credentials is strictly prohibited.
• BeUnicorn reserves the right to verify identity at entry and deny access where required for safety or compliance.

2. Code of Conduct

All users are expected to:

• Conduct themselves in a professional, respectful, and non-disruptive manner
• Respect the privacy, confidentiality, and working environment of others
• Refrain from harassment, discrimination, or abusive behaviour
• Follow instructions issued by BeUnicorn staff for safety, security, or operations

BeUnicorn reserves the right to take appropriate action, including suspension or termination of access, for violations of this Policy.

3. Use of Workspace & Amenities

• Workspaces and amenities must be used only for lawful business or professional purposes.
• Users must not damage, misuse, or alter furniture, fixtures, equipment, or infrastructure.
• Noise levels must be kept reasonable, especially in shared and quiet zones.
• Food and beverages may be consumed only in designated areas and with reasonable care.

4. Guests & Visitors

• Members may host guests in accordance with their plan or booking.
• Members are responsible for the conduct of their guests at all times.
• Guests may be required to register at reception and present valid identification.
• BeUnicorn may restrict guest access during peak hours or for security reasons.

5. Events, Creator Studio & Productions

• Events, photo shoots, video shoots, podcasts, and productions require prior approval and booking.
• Usage is subject to capacity limits, time restrictions, and technical feasibility.
• Organisers are responsible for setup, conduct, and cleanup unless otherwise agreed.
• Content created must not be unlawful, offensive, or infringe third-party rights.
• BeUnicorn reserves the right to restrict or stop any activity that disrupts operations or violates this Policy.

6. Minors

• Individuals below 18 years of age may enter BeUnicorn premises only with appropriate supervision and consent.
• Certain areas or activities may be restricted to minors for safety or operational reasons.
• Responsibility for minors rests solely with the accompanying adult or organiser.

7. Safety, Security & Compliance

• Users must comply with all safety instructions, emergency procedures, and signage.
• Hazardous, illegal, or prohibited materials are not allowed on the premises.
• Tampering with security systems, CCTV, fire safety equipment, or network infrastructure is strictly prohibited.

8. Internet & Technology Usage

• Internet access is provided for business and professional use only.
• Users must not engage in illegal activities, excessive bandwidth consumption, or actions that compromise network security.
• BeUnicorn is not responsible for data loss, cyber incidents, or connectivity interruptions.

9. Damage & Liability

• Users are responsible for any damage caused by them or their guests.
• Costs of repair, replacement, or additional cleaning may be recovered from the responsible party.
• BeUnicorn shall not be liable for loss, theft, or damage to personal belongings.

10. Right to Modify & Enforce

• BeUnicorn may update this Policy from time to time.
• Continued use of the premises constitutes acceptance of the updated Policy.
• BeUnicorn reserves the right to interpret and enforce this Policy in the interest of safety, service quality, and community standards.

11. Contact